Vacancy Details

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Job Title

Corporation Secretary

Job Description

Duties and responsibilities will entail: -

• Providing legal guidance to the Institute and the Board on their duties and responsibilities and on matters of governance;
• Preparing Board work plan, Board calendar, and Board Budget;
• Follow up with management staff to ensure Board papers are ready and disseminated on time;
• Providing corporate governance advisory to the Board;
• Promoting compliance with Laws, regulations, and codes of governance;
• Overseeing monitoring and evaluation of compliance with regulations, contractual obligations and policies and implementing corrective actions;
• Facilitating Board induction and carrying out Board training needs assessment;
• Facilitating Board evaluation process to ensure improvement in corporate governance practices;
• Ensuring proper constitution of Board committees with clear terms of reference;
• Ensuring governance and legal audit are carried out;
• Registering KIPPRA documents for intellectual property;
• Maintaining statutory records and books including a register of present and past Board members, register of charges, and minutes of Board meetings;
• Maintaining and updating governance documents including Board charter, work plan, conflict of interest, statutory registers, and gift register;
• Facilitating policy research on legal issues;
• Ensuring reviewing of legal documents/instruments, opinions, and briefs;
• Coordinating preparation of reports, briefs, and memoranda;
• Taking legal action where necessary to protect the interest of the KIPPRA in pursuance of its mandate;
• Managing liaison with external law firms on litigation involving KIPPRA;
• Providing legal counsel on legal and legislative issues impacting KIPPRA;
• Providing legal support and services to the programmes in which KIPPRA will be involved;
• Preparing drafts and negotiating contracts, leases, formal agreements, and other legal instruments between KIPPRA and other parties;
• Participating in settlement and arbitration of disputes to protect organizational interests;
• Providing company secretarial services to the Board;
• Overseeing drafting of legal documents;
• Interpreting and implementing laws and rulings including the government policies and regulations;
• Representing KIPPRA in relevant functions and activities;
• Appraising of staff in the department;
• Overseeing day to day operations of the Department; and
• Motivating and supervising staff in the department and ensuring a good work environment.

 

Functional Skills, Behavioral Competencies and Attributes:

Functional Skills

1. Computing skills;
2. Leadership skills;                                      
3. Analytical skills;
4. Problem-solving skills;
5. Supervisory skills;
6. Conceptual skills; and 7. Conflict resolution skills.

Behavioral Competencies/Attributes

1. Communication skills;
2. Interpersonal skills; and
3. Time management.

Job Specification

Qualifications 

      For appointment to this grade, a candidate must have:

• Bachelor of Laws degree from a recognized institution;
• Master’s degree in Law;
• Postgraduate Diploma from Kenya School of Law;
• Minimum period of nine (9) years post admission in legal affairs, three of which in management;
• Admitted as an Advocate of the High Court;
• Member of the Law Society of Kenya and in good standing;
• Member of Institute of Certified Secretaries;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Computer skills; and
• Fulfil the requirements for Chapter six (6) of the Constitution.

Grade

KIP 3

No Sought

1

Advert Ref

HR/7/CS/2023/35

Recruiment

November 2023 Recruitment