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Vacancy Details

Job Title
PRINCIPAL OFFICE ADMINISTRATOR (OFFICE OF THE EXECUTIVE DIRECTOR)
Job Description

Job Specifications

Duties and responsibilities will entail:

 

  • Providing input in formulation, implementation and review of departmental annual work plans, budgets and procurement and asset disposal plans in line with the Corporation’s performance targets and strategic plan
  • Providing technical input to ensure continuous improvement of business processes and controls in the section and develop mechanisms for corporate consultations
  • Supervising execution of risk management policy and strategies that ensure the Section has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management
  • Contributing to a corporate culture that promotes ethical practices and good citizenship within the Section
  • Supervising implementation of a robust performance management system within the Section through monitoring on the delivery of the annual performance contract and the strategic plan;
  • Overseeing implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives within the Section
  • Conducting supervision, coaching, mentoring, training and development of the Section staff to ensure an effective and motivated team
  • Taking oral dictation;
  • Using e-office to research and process data;
  • Operating office equipment;
  • Attending to visitors/clients;
  • Handling telephone calls;
  • Handling customer inquiries and complaints;
  • Coordinating schedules of meetings and appointments;
  • Coordinating travel arrangements;
  • Ensuring the security of office records, equipment and documents, including classified materials;
  • Ensuring security, integrity and confidentiality of data;
  • Establishing and monitoring procedures for record keeping of correspondence and file movements;
  • Maintaining an up-to-date filing system in the office;
  • Preparing responses to routine correspondence;
  • Managing office protocol and etiquette; and
  • Managing petty cash
Job Specification

Qualifications

Person Specifications

For appointment to this grade, a candidate must have:

      • Cumulative service period of nine (9) years, three (3) of which should have been at the grade of Senior Office Administrator or comparable position
      • Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

      • Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
      • Certificate in public relations and customer care course lasting not less than two (2) weeks from a recognized institution;
      • Certificate in secretarial management course lasting not less than four (4) weeks from a recognized institution;
      • Proficiency in computer applications and
      • Shown merit and ability as reflected in work performance and results.

Functional Skills, Behavioral Competencies and Attributes:

  • Analytical skills
  • Management and supervisory skills
  • Communication and interpersonal skills
  • Presentation skills
  • Team building skills
Grade
KIP 5
No Sought
1
Advert Ref
HR/7/POA /2025/46
Recruiment
APRIL 2026 RECRUITMENT